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Turnaround Scope Management

A critical component of your turnaround performance

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16 October

Turnaround scope management is a great challenge. One of the primary reasons why a TA fails to meet its cost and schedule objectives is a lack of understanding about how the scope management process impacts the TA.

Scope management has a definitive role for Shutdown, Turnaround and Outages. Together with your maintenance and CAPEX projects departments, you are expected to determine the execution of maintenance and projects scope during a turnaround. All sorts of aspects can play a role when determining the execution of the scope. Let’s look at some of the key aspects:

Key aspects of proper scope management:

Time impact

Every piece of work added to the scope of a turnaround will have to be executed, which will take time. It may or may not, depending on the type of scope, increase the duration of the turnaround. If it does, the turnaround with an increased duration means that the plant will not be producing for a longer period, which results in production losses and causes a decrease in revenue.

Cost impact

All works performed during a shutdown have a certain cost attached to it. Not executing certain maintenance has a cost risk attached, as the next shutdown might take place a few years later than the current one. When considering the cost risk and the cost of maintenance, a choice is to be made between executing the scope now or waiting for another few years.

The necessity of plant execution during the turnaround

As mentioned earlier, every piece of work added to the scope of a turnaround has a time impact. This impact can have a huge effect on the cost because production losses may increase due to the extended turnaround period. Therefore, it is critical to check the scope performance during the turnaround. It can be possible to execute the turnaround when (part of) the plant is running. Another option is to install a double block and bleed valve system during the turnaround so that the system can be isolated when the plant is up and running again.

Regulatory obligations

Parts of the plant require replacement due to the need to comply with the obligations. It can be envisaged very early that which pieces of scope will need execution and accordingly, those pieces can be included in the preliminary budgets and the preliminary schedules.

The advantages of proper scope management

The turnaround may not be steered in the right direction due to scope creep. Hence, it is critical to properly manage scope, the backbone of your turnarounds and shutdowns. Let’s look at some of the key benefits of proper scope management:

  • It serves as a great tool to discuss the duration of the turnaround with site management with earlier and better indication.
  • It gives a better indication of the costs in an earlier stage of your turnarounds.
  • It stimulates the alignment with regulatory obligations.
  • It results in less discovery scope, missed scope and emerging scope

Data-driven decision making in STO scope management

Leveraging the data insights could help in making more informed decisions on questions like

  1. ‘What does executing a certain piece of scope cost?
  2. How long will it take to execute the scope?
  3. What might it potentially cost when we do not execute this certain scope?
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With dedicated turnaround cost management systems like Cleopatra Enterprise you can collect the data of all scopes performed in the past within one database, and select a certain piece of potential scope. This scope can help you analyze the duration and the cost of your turnaround.

If you don’t have any historical scope data in place, you can still make use of a cost database. This will allow you to find information about activities, including a norm time and cost. You can also plan and create a budget for pieces of scope you have not executed before.

Combining these two approaches will give you the best possible insight into the cost and duration of your turnaround, allowing you and all stakeholders to make the right decisions.


About Cleopatra Enterprise:

Cleopatra Enterprise is a digital, fully integrated solution for shutdowns, turnarounds and technical projects. Cleopatra helps companies through the entire turnaround project life cycle by combining scope management, work planning, estimating/budgeting, contract management, tendering, scheduling, field change management, cost control, benchmarking and TA knowledgebase.

For over 20 years, Cleopatra has enabled more than 500 industry-leading companies in 75 countries to control STOs and large technical projects and improve their project performance.

If you want to know more about the Total Turnaround Management solution of Cost Engineering, Please contact our experts.

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